Jobs in OSHC Centres

Accounts & Compliance Manager, Out of School Hours (OOSH) Centre

Award/ Agreement: Children’s Service’s Award 2010

Reporting to: Director – South Coogee Children’s Services (OOSH)

Contact Information: 02 9344 8463 or


The accounts & compliance manager is responsible for maintaining accounts, financials, Work Health Safety standards and overall service compliance at South Coogee Children’s Services (OOSH) aged 5 – 12 years in Before, After School Care and Vacation Care. The role ensures that procedures and practices are reviewed and updated to support the director to achieve legislative compliance for the National Quality Framework and Education and Care Services National Law and Regulations 2010

Responsibilities and Key Performance indicators


  • Ensure all accounts and financial management are maintained including;
  • Taking, entering, and processing of payments
  • Allocate revenue to OOSH, BUR, Bond and coordinate with external accountants
  • Managing (with/for external accountants service) receipts, invoices, expense claims
  • Maintain knowledge & understanding of Child Care software systems
  • Managing all child enrolment details including liaising and updating any specific information such a medical, dietary or contact information
  • Liaise with parents to ensure all children have correct bookings including permanent, casual and vacation care on software system  
  • Ensure records are kept confidential to families, children and staff and is archived in accordance with regulatory requirements
  • Child Care Subsidy and Child Care Management system trouble shooting
  • Child Care Management System weekly submissions via software systems
  • Responding to account queries from parents, stakeholders and accountants
  • Invoicing and charging of family accounts
  • OOSH Vacation care profits/loss projections and statements
  • OOSH Vacation care invoices and liaising with suppliers
  • Work closely with Director and contribute to budget development including suggestions for materials, equipment and resources to support the program
  • Organise tour day at the end of term 4 for families
  • Assist Director regarding all other account issues


  • Fulfil the responsibilities of a Nominated Supervisor in the absence of the Director
  • Assist in maintaining all compliance issues in relation the National Quality Framework and Education and Care Services National Law and Regulations 2010
  • Implement and update Quality Improvement Plan alongside Director to deliver quality outcomes and prepare for assessment and rating visits by setting agreeable actions on a termly basis
  • Develop OOSH Vacation Care program including weekly KPI timetable to ensure smooth planning
  • Ensure WHS compliance by completing daily indoor, outdoor and cleaning checklists
  • Address any non compliance issues with Director and seek to resolve in a timely manner
  • Assist with WHS audits of service and reporting to management as delegated
  • Participate and collaborate with educators to implement programs and activities based upon the My Time Our Place framework
  • Participate on the floor to ensure that legislative ratio requirements are maintained 
  • Mentor staff regarding knowledge of current policies, procedures and regulatory requirements
  • Record and review staff knowledge at least one per term via spot checks, quizzes and discussions taking into consideration the National Quality Framework
  • Ensure Risk assessments are updated annually and as required
  • Ensure all accidents, incidents and any near misses for children and staff are reported, investigated and followed up to minimise future risk in accordance with policy and procedures  
  • Quantitative data analysis of enrolments, staffing and WHS to identify and suggest improvements
  • Conduct quarterly site checks of the service and report to Director
  • Liaise with Moore Stephens regarding payments
  • Take the OOSH to the ‘next level’ of performance, quality and compliance
  • Meet with Director and report progress against KPI’s at least one per term
  • Ensure efficient administration of all aspects of OOSH including parent forms and enquiries  
  • Communicate proactively and consult regularly with staff.
  • Maintain strong relations with children, families and other agencies
  • Archiving  including all regulatory documents are correctly stored.
  • Utilise opportunities from co-location with the Learning Centre and school
  • Any other reasonable activity required by the Director

Mandatory Requirements:

  1. Sophisticated understanding of computer software such as Microsoft word and excel
  2. Strong knowledge and understanding of Child Care Management System (CCMS) and Child Care Subsidy (CCS)
  3. Profound knowledge of the Education and Care services national law and regulations 2010 and National Quality Framework including the National Quality Standards
  4. Strong knowledge of policies within an OOSH service.
  5. Minimum of two years experience working in a managerial role within OOSH
  6. Strong written & verbal communication
  7. Working understanding of financial management
  8. Proven ability to ensure legislative and regulatory compliance in OOSH
  9. Superior communicator both verbally and in writing, including at a strategic level
  10. Demonstrated ability to identify improvements and lead change with a high performing team
  11. Ability to work within a team and effectively manage employees
  12. Superior project and time management skills
  13. Current Working with Children Check, National Police Certificate criminal records check no older than 6 months, First Aid, CPR, Approved Child Protection training as determined by legislation and Asthma & Anaphylaxis qualifications